Time Tracking Report

Modified on Thu, 20 Nov at 6:57 AM

This report includes clock-in and clock-out times, as well as the total hours worked for each staff member.

Things to know:

Access to this report is managed through the “Accessing Reports” access control setting
It is only available when the “Do staff members need to clock in/out?” setting is enabled under Business Setup > Settings
Staff members who have not clocked in will not appear in the report
Displays a detailed log of all edits made to clocked hours for a specific staff member and date, as recorded in the Clocked Hours Audit Trail
The “Match Schedule” column compares clocked hours against a staff member’s default schedule only and does not factor in any custom hours. Example: If a staff member’s default schedule is 9:00 AM to 5:00 PM, but they were assigned custom hours of 10:00 AM to 6:00 PM on a specific day, the report will still compare their clocked hours to the default 9:00 AM–5:00 PM schedule. As a result, even if the staff member clocked in and out exactly at 10:00 AM and 6:00 PM, the system would flag a mismatch.

Contents

Report Filters
Report Columns
Clocked Hours Audit Trail

To access this report:

Navigate to Dashboard
Select the Reports tab
Under the Staff section, select the Time Tracking report

When the report opens, you can filter by a specific location, staff, and date. You also have the ability to export to Excel, PDF, or print. Once you have selected your filters, click on the UPDATE button to generate the desired data.

Report Filters

Filter	Description
Location	The location the staff member is associated with. Accounts with One Location: No location filter is shown Accounts with Multiple Locations: The location filter allows you to view data for a specific location or all locations within that account
Staff	The staff member whose time is being tracked
Date	This range will determine the time period being tracked.

Report Columns

Column	Description
Staff	The name of the staff member.
Location	The location the staff member is associated with.
Clock-In	The date and time the staff member clocked in. Clicking this will open the "Edit Clocked Hours" modal. Here, you can also select the Clocked Hours Audit Trail icon to view a detailed history of all edits made to clocked hours.
Clock-Out	The date and time the staff member clocked out. Clicking this will open the "Edit Clocked Hours" modal. Here, you can also select the Clocked Hours Audit Trail icon to view a detailed history of all edits made to clocked hours.
Match Schedule	Indicates if the clock-in/clock-out time was within 5 minutes of the scheduled time. True: The clock-in/clock-out time was within 5 minutes of the scheduled time. False: The clock-in/clock-out time was not within 5 minutes of the scheduled time.
Category	Indicates the hourly work type the staff member clocked in under.
Hourly Work Type	Total hours clocked for a specific hourly work type.
Rest Hours	Total hours clocked for a designated rest or break type.
Total Hours	The total number of hours the staff member clocked in for the selected period.

Clocked Hours Audit Trail

The Clocked Hours Audit Trail provides a detailed record of any edits made to staff clock-in and clock-out times. The table below describes each column in the report:

Column	Description
Timestamp	The date and time when the edit was made. The time shown is based on the location's time zone.
Field	The entry shows if it is a staff clock-in or clock-out and the type of work selected.
Action	Indicates whether the clocked hour or work type was added or updated for the specified time.
Previous Value	The original clock-in or clock-out date, time, and work type before the edit.
Current Value	The updated clock-in or clock-out date, time, and work type after the edit.
Modified By	The staff member who made the edit to the clocked hours.
Device Type	Device Type The type of device used to make the edit (e.g., desktop, or mobile).
IP Address	The IP address of the device from which the edit was made

For more information, contact us at support@mytime.com or (385) 233-6964.

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