Audit Report

Modified on Fri, 27 Mar at 10:54 AM

The Audit Report acts as a comprehensive log, allowing you to track exactly when, where, and by whom changes were made to employee profiles, worked hours, clients, pets, or family members.

Things to know:

The ability to view this report is controlled by the "Accessing Reports" access control setting.
The visibility of the worked hour filter option is controlled by a hidden setting. To enable the hidden setting, please contact our Support Team at support@mytime.com.
To keep the report concise, the "Field Changed" column only displays the specific piece of data that was modified, rather than the entire record.
The report logs changes differently based on the type of record being edited:
Client Records
- Standard profile updates (name, contact info, etc.) are recorded under the Clients category.
- Each update to a custom field is displayed in its own separate row for better tracking.
Employee & Staff Records: Staff-related changes are broken down into four distinct sub-categories for granular tracking:
- Employee: General profile edits (excluding location or hour-related changes).
- Working Hour: Modifications to a staff member’s standard recurring schedule.
- Employment: Updates regarding the specific locations assigned to a staff member.
- One Off Hours: Adjustments to custom hours, such as vacation, sick leave, or general days off.
Worked Hours: Each work hour entry is logged in a separate row. Example: If you use the "Record Work Hour" modal to add Productive Time, Training, and Breaks, each of these three activities will appear as an individual line item.

To access this report:

Navigate to Dashboard
Select the Reports tab
Under the Staff section, select "Audit" report

When the report opens, you can filter by a specific location, resource, and date. In the upper right-hand corner of the report, you have the option to export the report as PDF, CSV, or print version.

Report Filters

Filter	Description
Location	The location where the adjustment took place. Accounts with One Location: No location filter is shown Accounts with Multiple Locations: The location filter allows you to view data for a specific location or all locations within that account
Resource Type	Narrow your view by the entity type: Employees, Clients, or Work Hours (visible once the hidden setting is enabled)
Date	Select the specific date or date range when the change was recorded.

Report Columns

Columns	Definition
Event	Shows if a record was Created, Updated, or Destroyed (deleted). Click the arrow for more information.
Type	Displays the specific record category (e.g., Client, WorkingHour, OneOffHour)
Resource	The specific entity affected (e.g., Client Name, Employee ID, or Work Hour entry).
Modified By	The name of the staff member who performed the action.
Date Time	Displays the date and time the event was created or changed
Field Change	The specific internal field modified (e.g., first_name, date_of_birth, or open_time). Please see a few examples below: Client: first_name last_name email mobile_phone home_phone work_phone date_of_birth custom field names gender client_since contact_preference data parent_company_id can_receive_flash_sale_emails can_receive_flash_sale_sms Employee: (Staff Member Profiles) name legal_name data employee_title_id filter_value custom_job_title_uuid custom_role_templates_names bookings_per_time_slot external_id employee_id location_id difference_question training_question OneOffHour: (Employee Custom Hours, Vacation & Sick Days and Day Offs) employee_id location_id open_at close_at date non_working_day non_working_reason WorkingHour: (Staff Member Scheduled Hours) open_time close_time mo tu we the fr sa su employee_id location_id validity_start_date Employment: (Staff Member's Assigned Location) employee_id location_id Worked Hours: (Hours Manually Recorded with the Record Work Hours button) employee_id value date worked_hour_category_id location_id
Old Value	Provides a direct comparison of the data before the change.
New Value	Provides a direct comparison of the data after the change.

For more information, contact us at support@mytime.com or (385) 233-6964.

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