Sync Google Calendar with MyTime

With MyTime, you can sync your external Google calendar with your scheduler to prevent double bookings during events scheduled on your external calendar.

Things to know:

• The ability to sync your Google Calendar with MyTime is governed by the "Accessing Staff & Availability" access control setting.
• Changes made in MyTime will sync to Google Calendar, and changes made in Google Calendar will sync back to MyTime. 
• Canceling an appointment in MyTime will remove the corresponding event from Google Calendar.
  
• Each staff member can sync with one external calendar.
• The same Google Calendar can be synced to multiple staff profiles.
  
• If a calendar is disconnected and later reconnected for the same staff member, all appointments created in MyTime during the disconnected period will sync to Google Calendar.
  
• If you disconnect the sync, future MyTime changes won't update on Google. Previously synced events will remain on your Google Calendar and must be deleted manually.

Contents: 

• Synchronize Google Calendar With MyTime
• Viewing External Calendar Events on the Schedule

Synchronize Google Calendar With MyTime

1. Navigate to Business Setup > Staff
2. Select the staff member whose schedule you want to sync
3. In the staff profile, click Sync External Calendar 
4. Choose Google Calendar.

   
   

   
5. If not already signed in, you'll be prompted to log into your Google account.  
6. Grant MyTime access to your Google Calendar 
7. Select the Google Calendar where MyTime appointments should appear
   
8. Once connected, the staff profile will display “Google Calendar Synced” along with the date and time of the most recent sync.
   

Viewing External Calendar Events on the Schedule

To see external calendar events in your schedule:

• Ensure that "Display external calendar events on Schedule" is toggled to YES (as shown below). 
• Once syncing is complete, events from the external Google Calendar will appear on the MyTime schedule, and those time slots will be automatically blocked to prevent double bookings.

MyTime Schedule

Google Calendar

For more information, contact support@mytime.com. 

Related Articles:

• Staff Settings
• Add/Invite Staff Members
• Staff Profile Overview
• Global Access Controls
• Managing Access Controls
• Global Employee Titles
• Managing Staff Titles
• Creating Staff Roles
• Assigning Staff Roles
• Setting and Resetting Passwords on Staff Profiles
• Sign into MyTime as a Staff Member
• Sync Outlook Calendar with MyTime
• Sync External Calendar on Scheduler App