Updating Products Manually

Modified on Tue, 21 Oct at 12:00 PM

Managing your inventory efficiently is crucial for the success of your business. If using an Excel spreadsheet isn’t your preferred method, manually updating products is a quick and straightforward alternative. In this article, we’ll guide you through the steps to manually update products in your inventory.

Thing to know:

The ability to update products in the inventory is governed by the "Accessing Inventory Details" access control setting.
To learn how to update products using a spreadsheet, please click here
Local products can only be edited at the franchise level. However, for global products, price and quantity can be edited at the local (child) level if the access control setting to edit inventory quantity and price is enabled.
Updates made at the parent and child account levels will impact all associated locations.
Parent Account Level - If a global product is marked as "Not Commission Eligible" at the parent account level, this will automatically apply the "Not Commission Eligible" status to the product across all locations under the parent account.
Child Account Level - If a local product is marked as "Not Commission Eligible" at any single location within a child account, this status will be applied to the product at all locations within that child account.
When adding products using the Add Shipment button, you can choose whether they are added to Back Bar or Retail inventory.
Once a shipment has been added, you cannot change the inventory type assigned to its products.
Yes. You can add a shipment using the Add Shipment icon (the cart icon on the right) or by importing the inventory. When using the Add Shipment option, the system will continue showing the current cost until the existing batch is sold out, if only the cost for the newly added shipment was updated in the Add Shipment modal. After the current batch is depleted, the system will display the updated cost from the new shipment.
When SKUs are out of stock or have expired, an alert will appear on the notification bell. Clicking on any of these alerts will open a modal displaying the details of the SKU corresponding to the out-of-stock or expired item

Content

Update Products Manually
Assign Vendors to a Product SKU

Update Products Manually

Navigating to POS > Inventory
Locate the product you wish to update and click on the product drop-down menu
From here, you can update the product's price and current stock
To add a new shipment to your inventory, click the "Add Shipment icon"
A modal will appear displaying your shipment history for that product
Click the plus (+) icon to enter your new shipment details and select the inventory type. The new shipment will appear at the bottom of the list.
Once you’ve entered the information, click "Save"
Once saved, your current stock will automatically update
If you did not receive a new shipment but wish to adjust your current stock, simply change the quantity by clicking on the +/- option below "Retail QTY" or Back Bar QTY. A modal will appear where you can increase or decrease the quantity and add a note or reason for the adjustment.
To edit other product details (such as product name, SKU, category, or brand), select the "Edit Product Details" hyperlink.
A modal will appear where you can modify any information you like. Once done, click "Save".
If you need to completely delete a product, select "Delete" in the lower left-hand corner

Congratulations, you've updated your inventory! Click here to learn how you can track your inventory with MyTime's Inventory Report.

Assign Vendors to a Product SKU

Things to Know:

Vendors can be assigned to a product SKU from the inventory page, but only existing vendors can be selected. Adding new vendors directly from the inventory page is not supported.
Once a vendor is assigned to a SKU, that vendor will no longer appear in the vendor dropdown for additional assignments to the same SKU.
Vendors assigned to a SKU cannot be edited; any changes require deleting the vendor and re-adding them.
You can assign local vendors to global products, but global vendors cannot be assigned to local products.
The Retail Price field displays the most recent stock price and is non-editable.
When viewing a global product in the inventory, clicking the “Assign vendors to this SKU” icon within a child account will display only the vendors assigned to that product for that specific account. Example: If a global product “Shampoo X” has three vendors assigned across all accounts—Vendor A, Vendor B, and Vendor C—then in Child Account 1, clicking the icon will only show the vendors assigned to that account, such as Vendor A and Vendor B. Vendor C will not appear unless it is assigned to that child account.

To assign a vendor to a product SKU:

Navigate to POS > Inventory
Locate the product you want to update and open the product dropdown menu
Click the Assign vendors to this SKU icon beside the desired product
In the modal that appears, complete the following fields:
- Vendor: Select from the vendor dropdown list
- Vendor SKU: Enter the SKU number assigned by the vendor, if it differs from the manufacturer SKU.
- MOQ: Set the minimum order quantity required to replenish stock.
- Cost: Enter the price paid to the vendor for the product.
- Retail: Displays the price charged to clients; this field is not editable.
- Margin: Displays the margin percentage, calculated as:
- Margin% = (Retail Price - Cost) / Retail Price × 100
- This calculation is based on the cost and retail price at the chosen location or location group.
- To add another vendor, click the + Add Another Vendor hyperlink.
Click Save to apply your changes.

For more information, contact us at support@mytime.com.

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