Audit Report

Modified on Thu, 6 Feb at 1:12 PM

This report shows the breakdown of the creations and changes made to an employee, a client, family members/pets, and work hours.

Things to know:

The visibility of the worked hour filter option is controlled by a hidden setting. To enable the hidden setting, please contact our Support Team at support@mytime.com.
Once a change is made, the 'Field Changed' column will display only the data for the modified field.
Client:
- Creation or edits made to the staff profile, except for custom fields, are recorded as Clients
- Each created or edited custom field entry will have its audit data displayed in a separate row
Employee:
- Creation or edits made to the staff profile, except for the scheduled hours and locations are recorded as Employee
- Creation or edits made to the scheduled hours on the staff member profiles are recorded as WorkingHour
- Creations or edits made to the location assigned to the staff member are recorded as Employment
- Creation or edits to custom hours, vacation days, sick days, and days off are recorded as OneOffHours
Worked Hour:
- Each created or edited work hour entry will have its audit data displayed in a separate row. For example, if productive time, training time, and break time are added for a staff member using the 'Record Work Hour' modal, each type will appear in its own row.

To access this report:

Navigate to Dashboard
Select the Reports tab
Under the Staff section, select "Audit" report

When the report opens, you can filter by a specific location, resource, and date. In the upper right-hand corner of the report, you have the option to export the report as PDF, CSV, or print version.

Report Filters

Filter	Description
Location	The location where the change took place
Resource Type	Filter by employees, clients, or work hours (once the hidden setting is enabled)
Date	The date of the change

Report Columns

Columns	Definition
Event	Displays: Create - to indicate a new event Update - to indicate an update Destroy - indicate something was deleted Additional information can be viewed by clicking the drop-down arrow next to an event.
Type	Displays where the new event or update was made
Resource	Displays the matching resource based on the resource selected in the filter. Client: Displays client's name Work Hours: Displays changes made using the "Record Work Hour" button on the scheduler Employee: Displays the employee ID for the staff member
Modified By	Displays the name of the staff member who made the change or created the event
Date Time	Displays the date and time the event was created or changed
Field Change	When expanded, this column displays the fields in which the changes were made. Please see a few examples below: Client: first_name last_name email mobile_phone home_phone work_phone date_of_birth custom field names gender client_since contact_preference data parent_company_id can_receive_flash_sale_emails can_receive_flash_sale_sms Employee: (Staff Member Profiles) name legal_name data employee_title_id filter_value custom_job_title_uuid custom_role_templates_names bookings_per_time_slot external_id employee_id location_id difference_question training_question OneOffHour: (Employee Custom Hours, Vacation & Sick Days and Day Offs) employee_id location_id open_at close_at date non_working_day non_working_reason WorkingHour: (Staff Member Scheduled Hours) open_time close_time mo tu we the fr sa su employee_id location_id validity_start_date Employment: (Staff Member's Assigned Location) employee_id location_id Worked Hours: (Hours Manually Recorded with the Record Work Hours button) employee_id value date worked_hour_category_id location_id
Old Value	Displays the previous information in the event there was an update
New Value	Displays the new change made

For more information, contact us at support@mytime.com or (385) 233-6964.