Welcome to the Help Center

Service Promotion Setup

In this article, we will walk through setting up a promotion for services.   

Things to know: 

  • For franchise businesses, service promotions can be created at the parent or child level. When created at the parent level, they can be viewed but not edited at the child level.
  • When configuring promotions at the parent level, only items created at the parent level will be visible for selection
  • The promotion requirement and the promotion benefit do not have to be the same. In service promotions, the requirements will be services, while the benefits could be products, classes, memberships, packages, or gift cards.   
  • If the promotion criteria and benefit items are the same, the discount will be applied to the least expensive item
  • When configuring promotions at the parent level, only services created at the parent level will be visible for selection
  • By default, promotions are applied to the least expensive item. However, you can configure your account to apply promotions to the most expensive item instead. This option is managed through the "Apply Promotions in Order of Highest to Lowest Item Cost" setting on the Business Setup > Settings page. For franchise businesses, this setting is controlled at the parent level.
  • Stacking promotions or discounts on a single item or purchase is a common practice in retail, and it can be implemented in various ways. There are various use cases for how manual and auto-applied discounts are added to Point of Sale (POS) tickets. For details, learn more here

Contents

Creating Service Promotions

To create a service promotion:

  1. Navigate to Marketing > Promotions
  2. Select your location
  3. Click on the "Create New Promotion" button 
  4. Under the General Settings tab, complete the details. Please see the breakdown in the table below: Screenshot 2024-10-21 133650.png
    General Setting  Description
    Promotion Name The name of the promotion
    Location Locations where the promotion would be applicable. If you want this promotion to be applied to every location, choose "All." 
    Description This is a description field for your internal reference 
    Valid The start and end date of the promotion
    Auto Apply

    This determines if the promotion will be automatically applied at checkout when a qualified item is added to the ticket. If set to yes, the option to select the restrictions, new clients and one use per client will not be eligible. You would also not have the option to set a promotion code or a barcode.

    Promotion Code 

    Enter a code to be used for promotion redemption online and in-store. You can create your own code or leave it blank. If left blank, the system will autogenerate one for you

    Barcode
    This is an optional field to add a barcode. If a barcode is added, MyTime's POS will add the promotion to the ticket if that barcode is scanned. If left blank, the system will autogenerate one for you. 
    Promotion ID 

    This is an optional field that can be used when the promotion needs to reference an external ID or tracking number from another system. If left blank, the system will autogenerate one for you.

    Calculate Staff Commissions

    Pre-Discount - Calculate the staff member's commission before the promotion is applied

    Post-Discount - Calculate the staff member's commission after the promotion is applied

    Restrictions

    You can set your restrictions for the promotions here. You can select one or more from the list given:

    New Clients Only - The promotion will only be applied to new clients

    One Use Per Client - This promotion can only be used once per client

    One Use Per Ticket - This promotion can only be used once on any one ticket

    Cannot Be Used With Other Promotions - This option will prevent any other promotion from applying to the ticket

    Membership Required - Only clients with a membership will receive this promotion

    Can Be Used For Online Bookings & Purchases - This restriction determines whether the promotion is applicable for online use.

    New Family Member Only - This option is available for family accounts and will apply exclusively to tickets where it is the first transaction for the selected family member. If you attempt to apply this promotion to a family member who has already been included in a previous ticket, an error message will appear: "The (Promotion name) promotion can only be used for new family members."

    New Pet Only - This option is available for pet accounts and will apply exclusively to tickets where it is the first transaction for the selected pet. If you attempt to apply this promotion to a pet who has already been included in a previous ticket, an error message will appear: "The (Promotion name) promotion can only be used for new pets."

     
  5. Click Next to go to the Criteria and Benefits section. From here you can configure the following:  service_promotion_1.png
    Promotion Criteria and Benefits Description
    Requirements If you set requirements for the promotion, then certain criteria must be met before the promotion can be applied. By default, promo codes are automatically applied to all services and products. If you'd like the code to only apply to certain items or groups of items, you can choose a type from the Qualified Items section. 
    Number of Qualified Items The minimum number of items from a basket of qualified items that must be on the ticket before the promotion can be used. For example, if set to 2, at least two items must be added to the ticket for the promotion to be applied.
    Number of Identical Qualified Items The minimum number of identical items from a basket of qualified items that must be on the ticket before the promotion can be used (note: mixing and matching of different items from the list of qualified items would not count). For example, if set to 2, the promotion will only apply if two of the same item (service, product, etc.) are added to the ticket.
    Value of Qualified Items

    The minimum monetary value of items from a pre-determined basket of qualified items must be on the ticket before the promotion can be used. For example, if set to $100, the value of the item (service, product, etc.) added to the ticket must also be $100 for the promotion to apply.

    In POS, the value of qualified items promotion takes the total value of all the qualified items into account to determine if the ticket meets the requirements for the promotion. Promotions are then sorted and applied from larger to smaller, so the larger ones are applied first if qualified. 

    Must Purchase The number of items that need to be purchased for the promotion to be applied. 
    Qualified Items The promotional code can be used for any service purchase in-store or online
    Promotion Benefits 

    Discount type - this can be a percentage, dollar amount, free or you can have the price set to a specific value

    Apply to - Select whether the benefits should be applied to the promotion criteria or other items

  6. Publish promotion 

Service Promotion Scenarios 

Promotion Name - BOOK A HAIRCUT SERVICE & GET A FACIAL SERVICE FREE

Promotion Criteria Setup 

  • Requirement - Number of Qualified Items
  • Must Purchase - 1
  • Qualified Items - Haircut Service

Promotion Benefit Setup

  • Benefit -  Free
  • Apply to - Different Qualified Items
  • Up to - 1 
  • Qualified item - Facial Service  Book_a_Haircut_Service___Get_a_Facial_Service_Free.png            

When the benefit is applied to the ticket, you will see that the facial service has been discounted.               

   buy_hair_get_facial_1.png

Promotion Name - BOOK A HAIRCUT SERVICE & GET A PRODUCT FREE

Promotion Criteria Setup 

  • Requirement - Number of Qualified Items
  • Must Purchase - 1
  • Qualified Items - Haircut Service

Promotion Benefit Setup

  • Benefit -  Free
  • Apply to - Different Qualified Items
  • Up to - 1 
  • Qualified item - All Products 

 Book_a_Haircut_Service___Get_a_Product_Free.png

When the benefit is applied to the ticket, you will see that the product has been discounted.   buy_hair_get_product_1.png

Promotion Name - BOOK A HAIRCUT SERVICE & GET A PRODUCT AT 50% OFF

Promotion Criteria Setup 

  • Requirement - Number of Qualified Items
  • Must Purchase - 1
  • Qualified Items - Haircut Service

Promotion Benefit Setup

  • Benefit -  50%
  • Apply to - Different Qualified Items
  • Up to - 1 
  • Qualified item - All Products Book_a_Haircut_Service___Get_a_Product_at_50__Off.png            

When the benefit is applied to the ticket, you will see that the product has been discounted.   Book_a_Haircut_Service___Get_a_Product_at_50__Off_1.png

Promotion Name - BOOK 2 IDENTICAL SERVICES & GET A PRODUCT AT $30

Promotion Criteria Setup 

  • Requirement - Number of Qualified Items
  • Must Purchase - 1
  • Qualified Items - All Service

Promotion Benefit Setup

  • Benefit -  $30
  • Apply to - Different Qualified Items
  • Up to - 1 
  • Qualified item - All Products mceclip0.png

When the benefit is applied to the ticket, you will see that the product has been discounted. mceclip1.png

Promotion Name - BOOK A HAIRCUT & FACIAL SERVICE GET 10% OFF A PRODUCT

Promotion Criteria Setup 

  • 1st Requirement - Number of Qualified Items
  • Must Purchase - 1
  • Qualified Items - Haircut Service
  • 2nd Requirement - Number of Qualified Items
  • Must Purchase - 1
  • Qualified Items - Facial Service

Promotion Benefit Setup

  • Benefit - 10%
  • Apply to - Different Qualified Items
  • Up to - 1 
  • Qualified item - All ProductsBook_a_Haircut___Facial_Service_and_Get_10__Off_a_Product.png                              

When the benefit is applied to the ticket, you will see that the product has been discounted. Book_a_Haircut___Facial_Service_and_Get_10__Off_a_Product_1.png

Promotion Name - BOOK A SERVICE VALUED AT $80 & GET $10 OFF

Promotion Criteria Setup 

  • Requirement - Value of Qualified Items
  • Must Purchase - $80
  • Qualified Items - Service

Promotion Benefit Setup

  • Benefit - $10
  • Apply to - Each Item in Criteria
  • Up to - 1                          service_promotion.png

When the benefit is applied to the ticket, you will see that the service has been discounted.   buy__80_service_1.png

Promotion Name - Bundle & Save 50%

Promotion Criteria Setup 

  • Requirement - Number of Qualified Items
  • Must Purchase - 2
  • Qualified Items - Service

Promotion Benefit Setup

  • Benefit - 50%
  • Apply to - Each Item in Criteria
  • Up to - 100                          

When the benefit is applied to the ticket, you will see that the promotion has been applied to 2 of the qualified services                         

Please Note: When the criteria is set to 2 or more qualified items and the benefit set to up to 100, the promotion will be applied to 2 of the qualified services on that ticket

Promotion Name - Bundle & Save 50% 

Promotion Criteria Setup 

  • Requirement - Number of Qualified Items
  • Must Purchase - 2
  • Qualified Items - Service

Promotion Benefit Setup

  • Benefit - 50%
  • Apply to - Different Qualified Items
  • Qualified Items - All Products
  • Up to - 100                          

When the benefit is applied to the ticket, you will see that the promotion has been applied to extra services added after the qualified services                       

Please Note: If the criteria is set to 2 or more and the benefit set to different qualified items, up to 100, then the promotion will apply to any additional services added to the ticket up to 100

When there is more than one promotion available and the auto-apply setting is enabled, the following flow is expected:

Case 1 - Location has two promotions live - One gives $30 off for over $300 spent on services, and another gives $75 off for over $600 spent on services 

  1. For services above $300 but less than $600, the $30 off promotion will be applied
  2. For multiple services that total above $300 but less than $600, the $30 off promotion will be applied to the least expensive service on the ticket
  3. For services above $600, the $75 promotion will be applied
  4. For multiple services that total above $600, the $75 off promotion will be applied to the least expensive service on the ticket

Case 2  Location has two promotions live - One gives 10% off for over $50 spent on services, and another gives 20% off for over $100 spent on services

  1. For services above $50 but less than $100, the 10% off promotion will be applied
  2. For multiple services that total above $50 but less than $100, the 10% off promotion will be applied to the least expensive service on the ticket
  3. For services above $100, the 20% promotion will be applied
  4. For multiple services that total above $100, the 20% off promotion will be applied to the least expensive service on the ticket 

For more information contact us at support@mytime.com.

 

Related Articles:

 

Powered by Zendesk