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Editing Vendor Profiles

In this article, we will discuss editing vendor profiles and the products added to the vendor's profile. 

Things to Know: 

  • If you wish to edit the external IDs for your vendors and vendor SKUs, you can do so. However, this functionality is controlled by a hidden setting that can only be enabled by the MyTime team. To enable this setting, please contact our Support Team at support@mytime.com.

  • The external ID fields will only be visible once the hidden setting is enabled.

  • When manually creating vendor profiles, the option to add external IDs for Vendor and Vendor SKU will not be available.

Vendor Profile

To manually edit your vendor profile: 

  1. Navigate to POS > Inventory
  2. Select Vendor Profiles on the left panel
  3. Locate the desired vendor profile and click "View"Vendors-MyTime-10-31-2024_06_16_PM.png
  4. On the profile, click the Edit Vendor Profile link in the left panel
  5. Here you will be able to edit the following information:
    • Vendor's name - Name of the vendor
    • Vendor's address - Vendor's complete address
    • Vendor contact information (fax number, phone number, and email address)
    • External ID - Here you can add/edit the external ID for this vendor (This field is only exposed if the hidden setting is enabled)
    • Payment Method - The payment method(s) that will be used to pay the vendor when you submit your purchase orders.
    • Vendor Account by Location - Add/Edit the account ID for each location
  6. Once you have added all the details, go ahead and save your changes

Vendor SKU

To edit the products added to the vendor's profile:

  1. Navigate to POS > Inventory
  2. Select Vendor Profiles on the left panel
  3. Open the vendor profile
  4. Locate the product you wish to edit
  5. Click the edit icon
  6. Here you will be able to edit the following information:  
    • Vendor SKU - This is the product number this specific vendor assigned to this product, if different from the manufacturer SKU number 
    • MOQ (Minimum Order Quantity)- This is the minimum order quantity that this product must be ordered when replenishing stock
    • Cost - How much does it cost your business to buy this item from the vendor
    • External ID - Add/Edit the external ID for this vendor SKU (This field is only exposed if the hidden setting is enabled)
    • Available For Purchase Order - If the box is unchecked, the product will not be visible in the product library when creating a purchase order.
  7. Save

For more information contact us at support@mytime.com.  

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